Texas Parks and Wildlife’s
To manage and conserve the natural and cultural resources of Texas for the use and enjoyment of present and future generations.
Dear Grant Applicant:
Please take time to read this letter before completing and submitting your grant application. The following tips will help you in preparing your application for the Community Outdoor Outreach Grant Program.
If you have any questions regarding your application, please do not hesitate to contact me at (512) 912-7145. Good luck!
COOP Program Coordinator
Outreach Program Application Format
Where, When & What to Submit
The success of a project will depend on the quality and accuracy of the information presented in the application. The following includes all of the documentation required for a complete application.
Currently there is $1.25 million in COOP funds available each year. Minimum grant requests are $5,000; maximum grant requests $30,000.
Where to Submit Applications
Texas Parks and Wildlife Department
4200 Smith School Rd.
Austin, Texas 78744
When to Submit Applications
The semi-annual application submission deadlines are March 1st and October 1st.
Applications received or postmarked by the deadline are grouped together and reviewed. Application reviews take approximately two months to complete from the time of submission until funding. Each project is extensively reviewed for eligibility, local and regional needs, and underserved population impacts.
The review process will take at least two months to complete - be sure to take this into account when planning your project. Awards will be announced semi-annually, on or about May 15th and December 15th.
Sponsors may submit only one application per review cycle (1 cycle/year) and funded applicants can only apply once every two years.
What Documents to Submit
Documents required for a complete application are identified on the "Application Checklist".
Please submit two full sets of all required documentation, separately bound or fastened.
(1 original set and 1 copy)
APPLICATION FORM - COMMUNITY OUTDOOR OUTREACH PROGRAM
B. Federal Tax Identification Code:
II. PROJECT NAME:
III. PROJECT LOCATION:
A. City & County:
B. State Legislative District Numbers:
1. Senate: 2. House:
C. Federal Congressional District Number:
IV. FUNDS REQUESTED:
A. Sponsor: (your cash, volunteer and in-kind resources)
B. State: (funding being requested from TPWD)
C. Total Project: (total outlay of funds and resources by all
* * * * * *
To the best of my knowledge and belief, all documentation in this application is true and correct, the application has been duly authorized by the governing body of the sponsor, and the sponsor agrees to comply with all program rules and procedures if grant assistance is awarded.
Signature of Official Authorized in Resolution
Typed Name, Title and Telephone Number
APPLICANT'S CERTIFICATION & PROGRAM ASSURANCES
(must be signed/dated by person authorized in resolution)
As the duly authorized representative of the sponsor I certify that the sponsor:
1. Has the required "seed" funds or resources available and sufficient for the project as required.
2. Has the legal authority to apply for Outreach assistance, and the institutional, managerial and financial capability to ensure proper planning, management and completion of the project described in this application.
3. Will give the State of Texas, hereafter referred to as "State", through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the assistance; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives.
4. Will provide and maintain competent and adequate supervision at the project site to ensure that the completed work conforms with the project agreement.
5. Will furnish quarterly progress reports and such other information as may be required by the Department.
6. Will initiate and complete the work within the applicable time frame after receipt of approval from the Department.
7. Will establish safeguards to prohibit employees and volunteers from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain.
8. Will comply with all State and Federal statues relating to non-discrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and 1685-1686) which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794) which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-6107) which prohibits discrimination on the basis of age; (e) any other non-discrimination provisions in the specific statute(s) under which application for TRPA assistance is being made, and (f) the requirements of any other non-discrimination statute(s) which may apply to the application.
9. Will comply with all applicable requirements of all other State and Federal laws, regulations and policies governing this program.
PROGRAM NARRATIVE INSTRUCTIONS
The program narrative is a very important section of the application which describes all elements of the project and the need for assistance. Each section of the program narrative should be clear and concise. IF THE APPLICATION IS TO BE SUCCESSFUL YOU MUST CLEARLY COMMUNICATE WHAT IS PROPOSED AND WHY IT IS NEEDED.
State the name of the project sponsor, project name and who prepared the document.
DESCRIPTION OF THE PROPOSED PROJECT
Briefly describe elements of the project for which assistance is requested. Give a brief history of your program, describe who will benefit. Describe if you intend to provide services by contract, through force account/in-kind services, with the assistance of other governmental entities, through volunteer efforts, or any combination of these methods. Describe the plans you have to make this an ongoing program.
OBJECTIVES AND NEED FOR ASSISTANCE (PROJECT JUSTIFICATION)
Briefly describe what objectives you are trying to accomplish through the project and why they are needed. If such programs are not currently available at the project site, in the project's intended service area, or within the sponsor's jurisdiction, be sure to make this fact known. Explain how the project relates to current and future needs within the intended project service area or sponsor's jurisdiction area. Describe who will benefit from the project.
Address any unique or innovative program features, planning, or community involvement.
PRIORITY FUNDING ELEMENTS
In a narrative form state which of these priority elements your proposed project addresses. Describe in detail how and why your project will address each element that is applicable. It is very important that you be clear and explicit how your project addresses priority elements, as this is the information which will be used to determine the priority for funding projects.
The following is a list of elements which will be used to determine priority for funding applications:
PROJECT ACTION PLAN
This section should include an action plan outline and a tentative time schedule for implementing the proposed project. Sponsors are allowed approximately one year from the date of approval to complete all project elements.
SOURCE OF SPONSOR FINANCING
This is a reimbursement program, which means you will be reimbursed as you accomplish work and incur expenses. For this reason you will need "seed" funds or resources to get started. Approved projects will be eligible to request up to 10% of their matching funds in advance of beginning work to act as a start-up allocation. No reimbursements will be made for any project expenses prior to approval of your grant and execution of a grant contract.
Explain the method(s) for financing the sponsor share of the project.
Describe any relationships between the proposed project and other work planned, anticipated, presently underway, or previously received utilizing federal/state grants or other governmental assistance. If previous federal/state assistance has been received or will be received, identify the project name and number, and briefly describe the assistance. If no assistance has been or will be received, state that fact.
Tabular Summary of Project Costs
Outdoor Retreat for Single Parents in Recovery:
Service Delivery Costs
3. 75 Sleeping Bags $1,865.00
4. 25 Tents $2,500.00
5. 100 Adult fishing rods/tackle $2,500.00
6. 100 Child fishing rods/tackle $1,500.00
7. Fishing experts (contract) $3,000.00
8. Biologist (contract) $1,500.00
9. Facilities rental (campground) $1,500.00
10. First aid kits $500.00
11. Brochure & registration materials $100.00
12. Materials for sessions $500.00
13. Legal expenses $500.00
TOTAL PROJECT COST $16,065.00
SPONSOR (LOCAL) FINANCIAL SHARE $5,000.00
REQUESTED STATE ASSISTANCE $11,065.00
This checklist is provided to assist with the preparation and submission of a grant application through the Outreach Program. Please organize documents in the order listed below and submit two (2) full sets of all required documentation.
The Department reserves the right to return incomplete applications in fairness to other applicants competing for limited funds. Please be sure to include all required documents, follow instructions closely, and call Darlene Lewis if you have any questions.
The following documents are required for a complete application:
APPLICATION SUBMISSION AND DESIGNATING PROJECT OFFICIAL.
COPY OF ORGANIZATION CHARTER (IF NOT GOVERNMENT ENTITY)
LETTERS OF COMMITMENT FOR ALL SERVICES, CASH, LABOR,
LETTERS OF COMMITMENT FOR ALL OTHER GOVERNMENTAL/
RESOURCES THEY WILL PROVIDE TO THE PROJECT
APPLICANT'S CERTIFICATION & PROGRAM ASSURANCES
LOCATION MAP OF PROJECT/PROGRAM SITE
PROGRAM NARRATIVE (SEE ATTACHED INSTRUCTIONS)
TABULAR SUMMARY OF PROJECT ELEMENTS & COSTS
Texas Recreation and Parks Account Program
Community Outdoor Outreach Program
Project Priority Scoring System
Applicant/Project Funds Requested
(1) Proposed project’s primary purpose is to serve the following participants: (1-14 points)
A. Inner City (in cities of 100,000 or greater) (2 points)
B. Rural (Cities less than 17,500 population or counties less than 28,000) (2 points)
D. Female (> 50%) (2 points)
E. Low Income (annual combined family income less than $19,500) (>50%) (2 points)
(2)Prposed project encourages partnerships to provide services among organized groups.
This must be evidenced in the application by written and signed agreements between the project sponsor and the proposed partnership group. Letters of endorsement only will not receive credit. One point awarded (up to 4 points) for each written partnership agreement with proposed sponsor which commits 1 or more or each of the following resources: cash contributions, volunteer labor, program materials, physical facilities use, transportation, food, etc.
(3) The number of program participants the proposed project is designed to serve. (1-10 points)
One point awarded for each 25 persons, up to 10 points.
(4) The extent to which the proposed project prioritizes direct service costs. (1-10 points)
Priority points awarded on a percentage (%) basis of the direct service delivery costs
versus overhead expenses:
Total project cost
(5) The extent to which sponsor funds and resources are committed to the project. (1-4 points)
Priority points awarded on a percentage (%) basis of the local/sponsor funds and resources that are
committed to the project as compared to total project costs:
Sponsor resources X 4 =
One point awarded per Texas Parks & Wildlife facility used, Texas Parks & Wildlife personnel involved, Texas Parks & Wildlife instructional materials used, or Texas Parks & Wildlife program provided, up to 5 points.
One point awarded for each programming activity direct at youth at risk as defined in your program, up to 3 points. Explain definition of youth at risk in your community and enumerate activities. (For example: ropes, mentoring, tutoring, etc.)
One point awared for each Texas Parks & Wildlife related activity (such as fishing, camping, hunting, or other outdoor activity) included in the proposal, up to 5 points.
(9) Project promotes outdoor educational activities. (2 points)
Educational element must be demonstrated through cirriculum discussion.